Student Union Government

Students Union Government

  S tudents’ representatives as embodied in the executive council of the students union serve as a link between the polytechnic authority and the indents for the purpose of promoting the general welfare of students and for the internal organization of the collective affairs of students. Membership of the students union is however, optional, and the leadership of the union ¡s only for responsible students who can make constructive contributions towards the development of the polytechnic.

There are guidelines regulating the activities of the student union which are as follows:
  1. Only students admitted into the fulltime programmes of the polytechnic can join the union.
  2. The activities of the union are guided by the students union constitution which must be approved by the polytechnic authority.
  3. The student union government (SUG) provides for different levels of participation by students. These are
    1. (a) The executive council, the students representatives assembly (SRA) and the judiciary commission.
    2. (b) The students representatives assembly (SRA) is made up of representatives of each hostel of residence or school or department as the management may deem fit. The assembly shall have a speaker and; deputy speaker, elected by assembly members, from amongst the representatives.
  4. Only matriculated students in the polytechnic are eligible to contest for students union executive posts which are:
    1. President
    2. Vice President
    3. Secretary General
    4. Assistant Secretary General
    5. Treasurer
    6. Financial Secretary
    7. Public Relations Officer
    8. Welfare Officer
    9. Assistant Welfare Officer
    10. Director of Schools
    11. Director of Sports and
    12. Auditor

  The post of the president, secretary general, speaker and the chief judge shall be contested for by only students with a GPA of 2.5 and above. Other posts can be contested for by any student with a GPA of 2.2 and above with not more than two (2) carryover. The polytechnic authority has the right, to freeze the account of the students union if acts of financial impropriety are alleged and to defreeze it when proper investigation into the alleged financial impropriety has been conducted and rectified. The Students Unions is neither a trade union nor is a part of any trade union, therefore, the students unions should not get involved in any trade unionism.
  The constitution of the students’ union as well as any amendments therein shall be approved by the academic board or the engagement through the students welfare committee before adoption. Payment of registration fees or union dues for the operation of the students’ union is voluntary. No student shall therefore be exhorted to pay any fees or dues by any union or association in the polytechnic. Decision taken by the executive council or the student union or the student representatives assembly of the student union should only be communicated to the congress through circulars or notices pasted on the student union notice boards. Students rallies are therefore forbidden on the campus, and whenever a rally or congress ¡s held the executive council and the SRA shall be directly held responsible for the breach of this law.
PENALTY ranges from rustication to expulsion depending on the gravity of the offence.

Procedure for SU.G. Election

The following procedure shall be followed during a , transition from one administration to another for the smooth transfer of power aspiring candidate for any post shall be presented by the electoral committee to the students affairs officer for screening.
  1. At the end of each tenure of S U G, the polytechnic management shall appoint an electoral committee which shall also serve as a caretaker Committee.
  2. The tenure of the electoral committee shall last until the newly elected members are sworn into power


  1. All demonstration shall be peaceful. The demonstrators and organizers shall give the polytechnic authorities not less than 72 hours notice stating clearly, reasons for the proposed demonstration. Demonstrations in the polytechnic can only be allowed after exhausting all laid down avenues for resolution though the appropriate channels of communication.
  2. Before embarking on any demonstration for whatever reasons the union’s executive council shall note and fulfil the following conditions.
    • (a) Demonstrations can only take place with a prior written approval by the Rector.
    • (b) No demonstration ¡s allowed ¡n the staff quarters, administrative blocks and academic/lecture areas
    • (c) Demonstrations should NOT endan9er the safety of any person destroy or damage any property.
    • (d) The unions executive council must seek the permission of the commissioner of police before embarking on any form of demonstration outside the polytechnic.
    • (e) Demonstrators should not force anybody to, join or deny anybody the right to opt out of the demonstrations. Otherwise where there is a breach of items (a), (e) above.

PENALTY ranges from rustication to outright expulsion. And where properties are damaged such students will be surcharged the cost of items damaged.

Code of Conduct for S.U.G.

  1. The S.U.G. shall be held responsible for any action of the congress.
  2. The S.U.G. officials must obtain permission from the management before making any public statement, publication or representation on the polytechnic.
  3. The approved channel of communication must be respected by every union official on all correspondences or dealings with the polytechnic.
  4. The union officials and all other fellow students are always expected to be good ambassadors of the polytechnic wherever they may find themselves. They should never engage in any activity that will tarnish the good image of the institution.
  5. Approved method of approach/communication should always be observed to achieve desired objectives, which basically involve report and dialogue.

Associations Clubs And Societies

  1. Formations of associations, clubs or societies by students, if they so wish is allowed by the polytechnic.
  2. Only associations, clubs or societies which are registered by the polytechnic authority are allowed to operate in the polytechnic.
  3. For an association, clubs or societies to be registered, it must apply to the Registrar through the Student Affairs Officer for registration. Such an application must be accompanied by a draft constitution or bye-laws, aims and objectives, two names and particulars of patrons of the association, club or society who must be senior staff of the polytechnic. Evidence of acceptance by the patrons must also accompany the application.
  4. The constitution of any association, club or society is subject to the approval of the Registrar who shall act on the advice of the students affairs officer. The Registrar also has the right to delete and, or amend any part of any association’s, club’s society’s constitution or bye-laws on the advice of the student affairs officer.
  5. The polytechnic authority has the right to ban any association, club or society whose activities are found to be detrimental to the interest of the polytechnic or contrary to its aims and objectives.
  6. All registered associations, clubs or societies are to re-apply for registration by filling a re-registration form provided by the student affairs office of the polytechnic at the beginning of every session.
  7. Mode and time of election or appointment of officials should be communicated to the students affairs officer in advance.
  8. Registered associations, clubs or societies are to forward the names and particulars of their officials to the students affairs officer immediately they are elected or appointed.
  9. Associations, clubs or societies must have an account with a commercial bank within Damaturu into which all monies received must be deposited. Also a patron of the association, club or society must be a signatory to the account. The particulars to the account must be available to the student affairs officer.
  10. Membership of associations, clubs or societies must not be restricted to one particular sex.
  11. No group of students shall hold meeting(s) anywhere on campus except under the umbrella of a registered body. Under no circumstances should a meeting be held in a hostel room except at the designated places.
  12. No association, club or society shall be affiliated to any particular organization or trade union in the country.
  13. Provocative language against any individual or group by union or association is prohibited.
  14. Any group wishing to hold any function (apart from normal meetings) should notify the student affairs officer at least one week before the date of the event. No single student is allowed to hold social function except registered club and associations.
  15. Whenever it becomes necessary for an association, club or society to invite non-member(s) of the polytechnic community to an event or a gathering that might require such an invitee(s) making speech, a copy of such speech shall be forwarded to the student affairs officer for vetting.
  16. All social functions or activities by associations, clubs or societies are not allowed within the last week before commencement of examinations.
  17. The polytechnic management has the right to investigate and take disciplinary action against any member of an association involved in misconduct.
  18. If the polytechnic auditorium or the lecture rooms are to be used for any function(s) (except routine meetings), the permission of the Registrar must be sought and the appropriate non-refundable fees paid to the Bursary before permission shall be granted.
  19. The polytechnic may withdraw the registration of any club, society or association as and when ¡t deems necessary.
  20. Indebtedness to students association: Any student that is financially indebted to a registered student association or is in custody of the association’s property shall not be issued result until he/she has cleared with the association through the student affairs office.



  In its bid to adhere to the principles of a democratic community, the Federal Polytechnic, Damaturu encourages publications by registered student bodies. However, the permission o’ the Rector must be obtained through the Registrar for any student’s publications, or, Il lidos written for the press, radio or television on matters connected with the polytechnic. The following regulations shall govern all students’ publication:

  1. i. Only duly registered Press Clubs or Organizations shall engage in publications, but such publications are only for internal circulation.
  2. All students publications must carry the name of the organization possible for the publication in addition to the names and addresses of the editor and members of the editorial board;
  3. Any student’s organization which publishes, sells distributes printed or otherwise reproduced materials on the campus is responsible for the materials including any matter arising there from i.e. libel etc.
  4. All students publications must state clearly on the editorial page that the opinions expressed are not those of the polytechnic or its students body as a whole.
  5. Every article must bear the name(s) of the author(s).
  6. The following types of publications are prohibited in the polytechnic and shall be subject to disciplinary action if violated;
    • a. Obscene publications,
    • b. Publications which incite students to violence
    • c. Publications that are libellous or slanderous
PENALTY will, range from rustication to expulsion, depending on the gravity of the offence.